OSHA Recordkeeping Requirements: the ‘Old’ and the ‘New’

The new electronic requirements are now official! OSHA has a web page that provides information and resource links for ‘how to’ guidance regarding the requirements for electronically submitting your company’s injury and illness data from your OSHA Form 300A.

As you recall, our August newsletter included the upcoming changes and new requirements.  Please refer to the blog summarizing the OSHA electronic submission requirements.

Regardless, as you know, many businesses with more than 10 employees are required to keep a record of serious work-related injuries and illnesses (as defined by OSHA).  Some low-risk industries are exempt from this requirement. 

OSHA 300 Log and Summary 300A must be maintained at the worksite for at least five years. Remember to also post your 2023 Summary from February through the end of April.  Whether you are required to comply with the Recordkeeping standard or not, ALL employers must report any worker fatality within 8 hours and any amputation, loss of an eye, or hospitalization of a worker within 24 hours. In addition, if requested, copies of the records must be provided to current and former employees, or their representatives.

This requirement can be a useful process to make improvements to your safety and wellness programs. Consider collaborating with other partners to use the opportunity to implement NIOSH’s Total Worker Health (TWH) guidelines. Discuss your summary and combine a systems approach to safety and health that incorporates all dimensions of TWH. Such an approach embraces all elements of Safe and Sound at the organizational level as well as individual employee level.  Safe and Sound: Create a Thriving Environment (published in January 2023).

Electronic Submission Resources 

Image by Memed_Nurrohmad from Pixabay

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