Remember, OSHA published its occupational injury and illness recordkeeping regulation update requiring certain employers to electronically submit additional injury and illness information from their Forms 300 and 301 to OSHA from the previous calendar year. The final rule was published in January 2024, which we blogged about before. This is just a quick reminder since it is the last quarter of 2025 and in January 2026 many must start complying with the regulations.
The updated requirements are only for establishments with 100 or more employees, in designated high-hazard industries listed in Appendix B to Subpart E of 29 CFR Part 1904. The information to submit in addition to the forms includes,
- the date
- physical location
- severity of the injury or illness
- details about the worker who was injured
- details about how the injury or illness occurred.
No personal information is to be sent and no personal information will be collected.
The purpose is to:
- Identify injury patterns
- Abate hazards
- Improve safety
- Boost accurate analysis
- Ensure public access to information
Most employers with more than 10 employees during the calendar year are required to comply with OSHA’s Recordkeeping Standard, CFR29 1904. Requirements include keeping a record of recordable work-related injuries and illnesses using OSHA Recordkeeping Forms (300, 300A, and 301) or equivalent forms. Although some industries are exempt from OSHA’s recordkeeping standard, your company may be asked to maintain and submit the OSHA records.
Regardless if exempt, ALL employers are required to notify OSHA within 8 hours after a work-related fatality, or within 24 hours when an employee suffers a work-related in-patient hospitalization, amputation, or loss of an eye.
Industries with over 250 or more employees at any time during the previous calendar year and that are required to comply with CFR29 1904 also must electronically submit information from the OSHA Form 300A Summary of Work-Related Injuries and Illnesses to OSHA or OSHA’s designee between January 2 – March 2 of the following year.
Knowing what injuries and illnesses are OSHA recordable and what are not can be confusing. It is important to know the difference and to not under-report or over-report injuries on your 300 log. We have offered a free overview of OSHA recordkeeping in the past and are happy to offer this again if there is interest. Please let us know!
Remember that the 300A summary must be reviewed and signed by the most senior executive at the company and must be posted from February 1st through May 1st in a prominent location that is accessible to employees.
You can be a superhero! Overcome the attitude of dread when it comes to record keeping. Instead, use the data to continuously improve your safety program and ensure safety and well-being for all stakeholders.
OSHA collects this work-related injury and illness data through the Injury Tracking Application (ITA).
Photo by Vitaly Gariev on Unsplash